Contents

Registration

Registration Forms

Late Registration

Team Placement

Scheduling Games

Cancelled Games

Fines

Incidents

Chain of command to report an incident

Red Cards

Assigning certified referees to your home games

Web Site

 

 

Registration:

Meetings will be held at the Ronkonkoma Fire District meeting hall, unless otherwise specified.

  1. Consult the SSI web site, www.suffolksoccer.org, for the latest information.
  2. Registration deadline for the fall season is the first Saturday in August.
  3. Registration deadline for the spring season is the first Saturday in February.
  4. Each club is required to send a representative to the fall and spring registration meetings.

 

Registration Forms:

All of the following items must be completed and submitted at the registration meeting:

  1. The Club Registration Form - lists the total number of teams that a club intends to register in each age division. This form must be approved and signed by the club’s Interleague Coordinator, Registrar or President.
  2. The Team Information Form - lists the name of each team that a club intends to register, along with the team’s age division and the coach’s name and telephone number.
  3. One completed Roster Form is required for each team that a club intends to register. This form lists the name and date of birth of each player on the team. The roster submitted at registration is a preliminary roster. A final roster, if different from the preliminary roster, must be submitted by the second game.
  4. A copy of the club’s insurance rider, showing coverage for the current seasonal year. Note: most clubs will get their new copy by September 15, from the state association.
  5. A list of the club’s current board members, their titles and telephone numbers.
  6. The mailing address of two current board members, including the club’s Interleague Coordinator or Registrar and one other member.
  7. The required fee and bond money.
  8. Letters for any teams needing a special request, signed by the club’s Interleague Coordinator, Registrar or President. An example of a special request is that a certain team cannot play on a certain weekend due to a school field trip.
  9. Flyers advertising your club’s tournament or festival can be put in the coaches’ packages with the schedules, if SSI receives them at registration.

 

The three required forms can be downloaded from the SSI web site.

 

Late Registration:

A team that registers late will be accepted only if there is a bye in the schedule within its division. Due to the size of our organization and the difficulty in obtaining playing fields, SSI can no longer modify division schedules after registration has been completed.

 

Team Placement:

Teams will be placed in the most suitable division, based on:

  • the oldest player’s date of birth,

·        the request of the club’s Interleague Coordinator, and

  • the team’s past history, as determined by SSI.

If possible, SSI will place teams in a major / minor division based on their level of play. 

 

Scheduling Games:

  1. All schedules will be processed by e-mail in Microsoft Excel spreadsheet format.
  2. After registration Saturday, SSI will attempt to e-mail the home schedules out to the clubs’ Interleague Coordinators within a week.
  3. The Interleague Coordinator should review the schedule first and make sure all the teams are placed in the correct age division. If there is a problem, contact SSI immediately.
  4. The Interleague Coordinator will enter only the time and field number (or school name) for each game listed on the home schedule spreadsheet. Do not alter any other part of the spreadsheet - even the team name. SSI will make those changes.

Scheduling Notes: If your home schedule contains a bye, please schedule it as if it is a game. SSI hopes to fill each bye with either a new team or a crossover game. Schedule all byes for the last game of the day.

  1. The completed spreadsheet must be e-mailed back to SSI within four days.

 

Canceled Games:

  1. The home team will determine whether a game must be postponed due to unsafe playing conditions caused by inclement weather. This determination must be made at least 2 hours before game time. The home team must inform the visiting coach and the referee. If the home team hasn’t cancelled the game prior to 2 hours before game time, both teams must show up at the field. It is the responsibility of the referee to determine whether the field is playable.
  2. A postponed game should be rescheduled as soon as possible. Do not push games off to end of the season because there may be additional games postponed during the course of the season.
  3. SSI requires that all games be made up. SSI will reprimand teams that do not make up games.
  4. If you must postpone a game because your team has entered a tournament or festival that conflicts with a scheduled game, contact the other coach as soon as possible and try to makeup the game ahead of time.
  5. Games should not be postponed for any other reason.

 

Fines:

  1. Club bonds will be used to pay fines.
  2. All Fines are  $25.00.
  3. The following will cause a club to be fined:
    • Knowingly placing a team in the wrong age division.
    • Pulling a team from the schedule.
    • Adding a team after the schedules have been completed.
    • Refusing to play a scheduled game. (Team will be sanctioned/disciplined.)
    • Using a travel player. (Team will be sanctioned/disciplined.)
    • Not attending a mandatory meeting.
  4. Clubs that are fined could be further sanctioned/disciplined by SSI and placed on probation.
  5. Referees fee will be taken from the bond if necessary.

 

Incidents:

Game incidents must be reported by the referee on an SSI Referee Incident Report form. Incidents include, but are not limited to:

  • A red card was shown
  • A yellow card was shown
  • One team ran up the score
  • A travel player was used
  • Dissent was shown toward the referee
  • A referee was not assigned or did not show (to be reported by the away coach)

 

Chain of command to report an incident:

  1. Referee (must fill out an SSI Referee Incident Report form)

2.      Referee Incident Report  to the home club’s Director of Referees

  1. Referee Incident Report  to the home club’s Interleague Coordinator
  2. Home club’s Interleague Coordinator sends a copy of the Referee Incident Report to the visiting club’s Interleague Coordinator and SSI
  3. SSI discussion with both clubs’ Interleague Coordinators
  4. Decision will be issued based on discussion
  5. If necessary, a committee will be formed to investigate further
  6. Final disposition will be issued
  7. Per SSI policy, no protest will be entertained

 

An incident report issued by someone other than a referee (e.g., a coach, player or parent) should be submitted to SSI via a club’s Director of Referees, Interleague Coordinator, Registrar or President. The report must be in writing and signed by the person making the report. E-mail is acceptable.

 

Red Cards:

1.      The referee must submit an SSI Referee Incident Report form as shown above in the paragraph entitled “Chain of command to report an incident.” If no incident report is filed, no action can or will be taken. The name of the coach or name and number of the player who was shown the red card must be included in the report.

2.      The home club’s Director of Referees, Interleague Coordinator, Registrar or President must contact SSI and the visiting club’s Interleague Coordinator, Registrar or President within 24 hours, regarding the red card.

3.      The home club’s Director of Referees, Interleague Coordinator, Registrar or President must submit a copy of the Referee Incident Report to SSI within 24 hours.

4.      The player or coach who was shown the red card will be suspended for the next two games.

5.      The Director of Referees, Interleague Coordinator, Registrar or President of the carded coach or player’s club must tell the coaches of the next two opponents the name of the coach/player being suspended. SSI will follow up to ensure that the next two opponents have been informed.

 

Assigning certified referees to your home games:

  1. When you (the club’s Interleague Coordinator or Registrar) get your home schedule, attempt to schedule your games back-to-back. This will enable SSI to provide SSI-certified referees for your games, if you need them. Single games will be hard to fill.
  2. If your club needs SSI to provide certified referees, your Director of Referees should contact SSI (Lou Sventora) by e-mail at least a week ahead of time. The more lead time the better.
  3. Once referees are scheduled for your games, SSI will send your Director of Referees their names and phone numbers. In case of any last minute changes, you should call the referee directly. Your name and phone will be given to the referee to confirm the games.
  4. The home team is responsible to contact the referee in case of a rescheduled or cancelled game. If a game is cancelled and the referee has not been informed and shows up at the field, the referee will be paid in full by the home club.
  5. The referee will be paid before each game.
  6. Referees’ fees are based on the length of the game:

2x25 minute halves       $25.00 per game

2x30 minute halves       $30.00 per game

2x35 minute halves       $35.00 per game

2x40 minute halves       $40.00 per game

 

Web Site:

The official website of the Suffolk Soccer Interleague (SSI) is www.suffolksoccer.org.

 

Advertising on SSI web site:

SSI will list all festivals and tournaments, based on the following:

  1. Members in good standings are welcome to advertise their festivals or tournaments.

2.      E-mail will go out though SSI to all member clubs.

  1. If you send us your club patch, we can use it as an icon to link to your club’s web site.

 

A member in good standing:

    • A club that sends a representative to all of the required meetings.
    • A club that has all of its paper work filled out and turned in on time.
    • A club that volunteers to help SSI on different committees.

 

A member not in good standing:

·        A donation of $25.00 per event to the SSI program is required advertise your event on the SSI web site.